| NAME |
DATA FORMAT EXAMPLES |
SEARCH TERM |
COMMENTS |
| Document Id |
1234567890
1234567890/7893
1234567890A |
Did: |
A ten-digit number is used to identify each page in
the collection. The Id is expressed as a range when it refers to a multi-page document;
a forward slash (/) is used to separate the first page from the last page. On occasion,
the Id will contain an alpha suffix in the eleventh or twelfth position.
It is possible to retrieve a specific document when the Id number for the first page
is known by entering that number in the search box.
Double clicking on the Id number in the index list will retrieve the image of the document.
Double clicking on the Id number in the index list will retrieve the image of
the document. |
| Master Id |
1234567800/5789
|
Mid: |
Master Id, a range of multiple document Ids, is recorded to
identify pages included in a complex document. An example of a complex document is a
letter with attachments. The Master Id records the Id range of the letter and all its
attachments; a separate index entry is created for the letter and each attachment. NOTE:
It is possible that not all documents included in the Master Id range are on the website.
For example, numerically inclusive documents might not be on the website because they are
non-responsive, or are subject to claims of privilege, work product, personal or
third-party confidentiality or other legal protection. |
| Other Number |
CFN27083 |
Onumber: |
Other identifying numbers listed on the document are
recorded as found with a prefix to identify the type of numbers. Commonly used prefixes
include CFN (Central File Number); LIT (Other Litigation Number); PAT (Patent Numbers)
and PRO (Philip Morris USA, Inc. Project Numbers). |
| Document Date |
19830821 |
Ddate: |
Dates are recorded as numeric strings where the first four
digits represent the year, the next two digits represent the month and the last two
represent the day. The date January 2, 1998 would be recorded 19980102. Partial dates are
zero filled; for example, a document dated May, 1988 would be recorded as 19880500. |
| Primary Type |
MEMO,
MEMORANDUM |
Ptype: |
Each document on the index contains an entry describing its
physical format. The entry includes a four letter code followed by the text expansion of
the code. |
| Other Type |
ADVE,
ADVERTISEMENT;
BRPL, BRAND PLAN |
Otype: |
This field provides additional information about the physical
format of the document. The entry includes a four letter code followed by the text
expansion of the code. There can be multiple entries in this field which are separated by
semi-colons. |
| Person Author |
DOE, J |
Pauthor: |
Name(s) of individuals who created the document. All names
are recorded with the last name first followed by first and middle initials when
available. Multiple entries are separated by semi-colons. |
| Person Recipient |
DOE,JG;
SMITH,AB |
Precipient: |
Name(s) of individuals who received the document. All names
are recorded with the last name first followed by first and middle initials when
available. Multiple entries are separated by semi-colons. |
| Person Copied |
DOE; SMITH,
AB; JONES |
Pcopied: |
Name(s) of individuals listed as CC: or copies on the
document. All names are recorded with the last name first followed by first and middle
initials when available. Multiple entries are separated by semi-colons. |
| Person Mentioned |
DOE,JG; SMITH,A;
JONES,ZX |
Pmentioned: |
Name(s) of individuals referenced in the text of the
document. All names are recorded with the last name first followed by first and middle
initials when available. Multiple entries are separated by semi-colons. |
| Person Attending |
DOE,J; SMITH,
A; JONES |
Pattending: |
Name(s) of individuals listed as attending a meeting in a
document. All names are recorded with the last name first followed by first and middle
initials when available. Multiple entries are separated by semi-colons. |
| Person Noted |
DOE,JG; SMITH,A;
JONES,Z |
Pnoted: |
Name(s) of individuals recorded in document marginalia. All
names are recorded with the last name first followed by first and middle initials when
available. Multiple entries are separated by semi-colons. |
| Organization Author |
NIH; NIOSH |
Oauthor: |
Name(s) of organizations involved in creating the document.
Names are recorded as found in the document although abbreviations, followed by the
organization name are sometimes used. Multiple occurrences are separated by semi-colons. |
| Organization Recipient |
ALA; US CONGRESS |
Orecipient: |
Name(s) of organizations receiving the document. Names are
recorded as found in the document although abbreviations, followed by the organization
name are sometimes used. Multiple occurrences are separated by semi-colons. |
| Organization Copied |
NATIONAL
INSTITUTES OF
HEALTH |
Ocopied: |
Name(s) of organizations listed as CCs or copiees on the
document. Names are recorded as found in the document although abbreviations, followed by
the organization name are sometimes used. Multiple occurrences are separated by
semi-colons. |
| Organization Mentioned |
ALA; US CONGRESS;
NEWSWEEK; NIOSH |
Omentioned: |
Name(s) of organizations referenced in the text of the
document. Names are recorded as found in the document although abbreviations, followed by
the organization name are sometimes used. Multiple occurrences are separated by
semi-colons. |
| Organization Attending |
US CONGRESS |
Oattending: |
Name(s) of organizations listed as attending a meeting in the
document. Names are recorded as found in the document although abbreviations, followed by
the organization name are sometimes used. Multiple occurrences are separated by
semi-colons. |
| Organization Noted |
TIME; NEWSWEEK |
Onoted: |
Name(s) of organizations recorded as marginalia on a
document. Names are recorded as found in the document although abbreviations, followed by
the organization name are sometimes used. Multiple occurrences are separated by
semi-colons. |
| Physical Attachment 1 |
1234567890/1234567987 |
Pattachment1: |
Records first level of physical fasteners
(staples, rubber bands, binder clips, etc.) of a group of documents at the
time of collection from the files of Philip Morris USA, Inc.. |
| Physical Attachment 2 |
1234567890/1234567899 |
Pattachment2: |
Records second level of physical fasteners
(staples, rubber bands, binder clips, etc.) of a group of documents at the
time of collection from the files of Philip Morris USA, Inc.. |
| Characteristics |
MARG, MARGINALIA;
DRFT, DRAFT |
Characteristics: |
Provides further information on the physical attributes of
the document. The entry includes a four letter code followed by the text expansion of the
code. There can be multiple entries in this field which are separated by semi-colons. |
| File Name |
1234567890/1234567980
/TIPPING PAPER ORDERS |
Fname: |
Records the Id range and text name of the file in
which the document was found in the files of Philip Morris USA, Inc..
NOTE: It is possible that not all documents included in the Master Id range are
on the website. For example, numerically inclusive documents might not be on the
website because they are non-responsive, or are subject to claims of privilege,
work product, personal or third-party confidentiality or other legal protection. |
| Site |
N1 |
Site: |
An alpha numeric representation of area (see next field
description). |
| Area |
ELLIS,CATHY/OFFICE |
Area: |
Provides information as to the source of the
document at the time of collection from the files of Philip Morris USA, Inc.. |
| Title |
|
Title: |
Titles are recorded as found on the document and each word in
the title is searchable. |
| Old Brand |
MARLBORO |
Obrand: |
Records the brand name(s) as found in the document.
Multiple brand names in the same document are recorded with semi-colons as separators. |
| Primary Brand |
VIRGINIA SLIMS |
Pbrand: |
Records the brand name(s) mentioned in a primary or
significant role in the document. Multiple brand names in the same document are recorded
with semi-colons as separators. |
| Mentioned Brand |
MARLBORO;
VIRGINIA SLIMS |
Mbrand: |
Records brand name(s) in document not records as the Primary
Brand. Multiple brand names in the same document are recorded with semi-colons as
separators. |
| Request Number |
STMN/R1-007 |
Rnumber: |
The request number is related to the actual document
requests filed by the plaintiffs in the State of Minnesota et al. vs. Philip Morris et al.
litigation. Copies of those document requests are available on the Philip Morris USA, Inc. Document Website. Each document request
asks for specific kinds of documents. The entry in this field relates a specific document
to at least one request and is recorded as CASE CODE/REQUEST SET-REQUEST NUMBER. For example,
when the entry reads STMN/R1-007, STMN refers to the above referenced State of Minnesota
case, R1 refers to plaintiffs' first set of requests and the 007 refers to the seventh
request in that set. For more information about the codes used in this field, please see the last section of the Help page. |
| Date Loaded |
19980605 |
Dloaded: |
This date reflects the date this document was first posted to
this website. |
| Litigation Usage |
STMN/PRODUCED |
Usage: |
This field identifies: (1) documents produced in State
of Minnesota et al. vs. Philip Morris et al. litigation; (2) documents selected in State of
Minnesota et al. vs. Philip Morris et al. litigation; and (3) for documents other than those
produced in State of Minnesota et al. vs. Philip Morris et al., this field identifies the
first case in which the document was produced after October 23, 1998.
For information about the codes used in this field, please see the last section of
the Help page. |
